Marketing Coordinator

O’Neil Printing is an employee-owned (ESOP) multi-brand platform, O’Neil Printing, Printing Solutions, Rule29, and YB2, built to deliver Messaging that Matters. Purpose drives everything we do, from how we design and produce to how we serve our clients and community. For more than a century, we’ve evolved to bring together creative strategy, high-end production, packaging, publishing, fulfillment, and technology under one team. Here, every employee is an owner, every project is fueled by collaboration, and every message we deliver is shaped with purpose and precision.

If you want to join a company where your work creates lasting impact, your ideas are valued, and your growth is championed, you’ll find your place here.

Position Overview

The Marketing Coordinator is responsible for coordinating and trafficking marketing, sales, and communication initiatives for O’Neil Printing, Printing Solutions, Rule29, and YB2.

This role serves as a central point of coordination between Sales, HR, Brand, Marketing, and Rule29, helping ensure projects are clearly defined, appropriately prioritized, assigned to the right resources, and completed on time.

The Marketing Coordinator will also work with Rule29 when additional strategic, creative, digital, or production support is needed, helping determine which projects should be handled internally and which are best supported by Rule29.

What You’ll Do

Marketing Project Coordination

• Coordinate and traffic marketing requests across O’Neil Printing, Printing Solutions,
  and YB2
• Receive, organize, clarify, and prioritize incoming marketing and communication needs
• Develop clear project briefs outlining goals, audiences, deliverables, timelines, stakeholders, and approvals
• Assign and route projects to the appropriate internal or external resources
• Track projects, deadlines, approvals, responsibilities, and next steps
• Follow up with stakeholders to gather missing content, information, imagery,
  feedback, and approvals
• Identify potential delays or scheduling conflicts and proactively help resolve them
• Maintain organized marketing calendars, project lists, and campaign schedules
• Ensure completed marketing and sales materials are organized and easily accessible

The role builds on O’Neil’s existing approach of tracking creative requests, deadlines, approvals, and project status while helping prevent delays caused by missing information or unclear ownership.

Sales Support

Work closely with the Sales team to understand and coordinate marketing needs that support prospects, customers, and business development. Responsibilities may include coordinating:

• Sales presentations and pitch materials
• ActiveCampaign management
• Brochures and capabilities materials
• Case studies and customer success stories
• Sales samples and kits
• Promotional materials
• Customer retention initiatives
• Testimonials, reviews, and Net Promoter Score (NPS) programs
• Trade show and event materials
• Campaign support
• Other tools that help Sales communicate O’Neil’s capabilities effectively

HR & Internal Communications

Partner with HR to help organize and coordinate internal communications and employee-facing initiatives, which may include:

• Company announcements
• Employee communications
• Internal campaigns
• Leadership communications
• Culture and ESOP initiatives
• Employee events
• Internal signage and environmental communications
• Coordination of content, approvals, timing, and distribution

Brand & Marketing

Work with Brand and Marketing leadership to coordinate ongoing marketing initiatives across the organization. Responsibilities may include:

• Brand initiatives
• Marketing campaigns
• Website updates
• Email marketing
• Digital and social media
• Content marketing
• Photography and video
• Advertising
• Events and sponsorships
• Environmental graphics
• Promotional initiatives
• Strategic communications

The Marketing Coordinator should understand how these channels work together and help ensure communication is consistent across brands and audiences.

Rule29 Coordination

An important part of this role is helping determine the appropriate resource for each
marketing project.

The Marketing Coordinator will help evaluate with Rule29’s Operations Lead whether
work should:

• Be completed by the internal O’Neil team
• Use existing templates or established systems
• Be handled by another O’Neil freelance resource
• Be assigned to Rule29 for additional strategy, creative, branding, digital, video, or specialized support

When Rule29 is involved, the Marketing Coordinator will help provide clear project direction, gather necessary materials, consolidate feedback, coordinate approvals, and keep projects moving.

What You Bring

• 2 to 3 years of professional marketing experience
• Bachelor’s degree in Marketing, Communications, or a related field
• Strong organizational and project coordination skills
• Working knowledge of digital marketing, social media, and strategic communications
• Understanding of marketing campaigns and how different communication channels work together
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to manage multiple projects, deadlines, and stakeholders simultaneously
• Ability to turn informal requests into clearly defined projects and action items
• Comfort working across Sales, HR, Brand, Marketing, and creative teams
• Experience with project management, CRM, email marketing, social media, or marketing automation platforms
• A proactive mindset with the ability to identify what needs to happen next
• Strong interpersonal skills and a collaborative approach

What Success Looks Like

Success in this role means marketing work across O’Neil Printing, Printing Solutions, Rule29, and YB2 is organized, visible, and moving forward.

Sales has a clear process for requesting support. HR has a partner for coordinating internal communications. Brand and marketing priorities are translated into actionable projects. Rule29 receives well-defined assignments when additional expertise is needed.

Leadership has better visibility into what is being worked on, projects have clear ownership, and fewer initiatives are delayed because of missing information, unclear priorities, or lack of follow-through.

Ultimately, the Marketing Coordinator helps ensure that the right work gets to the right people at the right time.

Work Environment & Physical Requirements

This role operates in a collaborative office environment with frequent cross-functional interaction across sales, production, and vendor partners. Occasional participation in client meetings and events may be required.

Why Join O’Neil Printing?

As an employee-owner, you’re more than just part of the team—you’re part of the company’s future. We offer:

• Comprehensive health, dental, and vision benefits
• Paid Time Off
• ESOP (Employee Stock Ownership Plan)
• Training and Development
• 401(k) Plan